Submitting your high-resolution photos are optional but there are several advantages in doing so:
Display them on our website: If you have plant photos, we can display them on our other Field Museum webpage, called the Live Plant Photos, to share with a broader audience. We created this website to show larger sizes of the images used in the guides to improve identification.
Share them with other aggregator sites: We can share your photos to aggregator sites such as Encyclopedia of Life in the future. This will generate a global access to your work and plant knowledge, allowing others to better identify the species displayed on your field guide.
Archive your work Long-term: The Field Museum has a robust collection management system (KE-EMu) for the long-term preservation of digital assets. So we can archive your photos in a safe space for free.
Once you prepare your images and associated spreadsheet, you can submit them through Submittable.
Preparation of Image Files
Please keep in mind that we are especially interested in the following images:
Identified images with genus, species, and family information, preferably by an expert
High-resolution images with a file size greater than 500KB
Images of species not currently represented on the website OR of species already
represented on the website but showing plant parts not shown on the website (e.g., leaves, stems, flowers, fruits, seeds)
Images that show key traits that help identification
Step 1: Curate Images:
Select best images for uploading
Make necessary edits, brightness, contrast, etc
Convert Camera RAW, TIFFS to DNGs files to JPGs
No file size limit but preferably >500KB
Note: Multiple images for a given specimen (e.g. both sides of the leaves, flowers, fruits, trunk, etc) to capture different plant traits are encouraged.
Step 2: Format file names
File names can not contain spaces or special characters, except for the underscore “_”. e.g. NP00023_MAY1990.jpg
Preparing a spreadsheet
Step 1: Download a spreadsheet template
Download a spreadsheet template and name the downloaded file as: Photographer’s Initials_month & year the file was created
Photographer’s initials should be two letters in uppercase, months should be in 3 uppercase letters, and year should be in 4 digits.
Please use one spreadsheet per Field Guide. Include all photographers who have contributed to this specific Field Guide in one spreadsheet.
Step 2: Enter the required information in the spreadsheet
Field Guide Name: Name of the field guide photos were used
File Name: Should be an intuitive/logical name with no space or no special characters, except for the underscore “_”. e.g. NP00023_MAY1990.jpg
Full Taxonomy Name: Should include author’s name and any qualifiers
Date Photographed: Date that a photograph was taken in order of Day (one two digits), months(3 uppercase letters), and year (4 digits), - (hyphen) in between.
e.g. 3-May-1990, 15-Feb-1990
If the date or month is unknown, please use “00” as date and “XXX” as month
Photographer's Full Name: full name of a photographer with no abbreviation. There should be only one photographer per image
Country: Country where a given photograph was taken
State/Province, City/Town, Precise Locality: These geographic information are optional. If not known, leave it empty.
Precise Locality:The specific description of the place (optional)
e.g. Example: Bariloche, 25 km NNE via Ruta Nacional 40
Grouping: This is the number you assign to each photo (1 to n) to group an individual plant with multiple photos. For example, if you have three pictures of a leaf, flower and fruits of the same individual plant, you can label with the same number(1, 1, 1). This way, they will be grouped together.
Copyright: We offer 3 copyright options: CC0, Field Museum CC BY-NC, or [photographer’s name] CC BY-NC. Use one of the three copyright options and enter the information for each image in this column. Please make sure to read the “Field Guide & Photo Permission” section on our website for more detailed information.