Field Guide Instructions

 

Attention: We closed submissions for this year. Please come back in January 15, 2020! 

 

To get started, download the template that's the best fit for the photos and software you have:

 

Please read the guidelines below before inserting your photos and text. As you make your guide, refer to your favorite recent guide as a model.

Anatomy of Field Guide

anatomy of a guide

 

1. Supra-Title: This text is optional and intended to add more detail to the short main title.

(Higher order taxon if applicable), (expanded conservation unit name or more detailed locality if applicable), (country in caps)

2. Main Title: This text should be short and describe the subject of the guide.

(Organisms) of (specific locality or region)

3. Authors & Institutions: Give serious consideration to including a photographer or a taxonomist as an author if they have made a significant contribution to the guide. Guides with mutiple authors/institutions will need numbers to associate the author with the corresponding Institution.

4. Fine Print: Institutional affiliation of each author. Special acknowledgments and assistance. Recognition of photographers. E-mail Address of author(s). Any Copyright holders. A key is necessary if additional info is added to a photo (i.e. habitat, sex, photo credit)

5. Photos & Photo order: Photos should be cropped, no larger than 2-4 MB. Keep the order of the photographs consistent for reader comprehension.

6. Taxonomy: This text occupies a tiny space and must be very brief. It may include one or more of the following: species name, higher taxa names, common name and habit. We recommend that species names be more conspicuous than other information in this field

Main title

This text should be short, with key words emphasized in bold letters or all caps. We suggest the following format: 

(Organisms) of (specific locality or region)

 

Example:

SOPHOREAE of BAHIA

PLANTS of SOMUNCURA PARK

Common Plants of CUICOCHA LAGOON

Common BUTTERFLIES of the Chicago Region

 

Please use a title that specifies the content, i.e., not 'Araceae of the Upper Amazon' or 'Araceae of Brazil' when it is really 'Araceae of Reserva Bruja'

Supratitle

This text is optional and it follows after main title and colon (:) . It is intended to add more detail to the short main title. We suggest the following format: 

 

(Higher order taxon if applicable), (expanded conservation unit name or more detailed locality if applicable), (country in caps)

 

Example: 

Meseta del Somuncura, Provincia Río Negro, Patagonia, ARGENTINA

Reserva Ecológica Cotacachi-Cayapas, Imbabura, ECUADOR

Authors

Give serious consideration to including a photographer or a taxonomist as an author if they have made a significant contribution to the guide. 

Example for one author, one institution:

Juliana Livian Lima de Abreu

Museu Paraense Emílio Goeldi, Coordenação de Botânica, Belém, PA.

 

 Example for one author, multiple institutions:

Ana Kelly Koch1,2

1 Instituto de Botânica, Núcleo de Pesquisa Orquidário do Estado, São Paulo, SP, 2 Museu Paraense Emílio Goeldi, Coordenação de Botânica, Belém, PA.

 

Example for multiple authors, multiple institutions:

Juliana Livian Lima de Abreu1,3, Vinícuis Martins Barbacena1, Bruno Martins De Mello1, Ana Kelly Koch2,3, Jocasta Prado1, Maria de Queroz Carneiro-Silva3, André Luiz de Rezende Cardoso3 & Anna Luiza Ilkiu-Borges3

1BIOTA Projetos e Consultoria Ambiental Ltda, Goiânia, GO, 2Instituto de Botânica, Núcleo de Pesquisa Orquidário do Estado, São Paulo, SP, 3Museu Paraense Emílio Goeldi, Coordenação de Botânica, Belém, PA.

The fine print

Please include:

  • Appropriate acknowledgment of funding sources and other assistance; this typically does not include Field Museum staff

  • The email address of the author(s) so that people who want to suggest corrections or make comments will contact the author first

  • The author and/or author's institution should be listed as the copyright holder

  • A key to any abbreviations or symbols used in the text under the photos, preferably in bold, and below the copyright line.

Photos

If you're using the Word templates, photos should be cropped before being inserted into the template. Photos should  be 100–200 kB in size (unless you are using less than 20 per page) and a single page is normally 2–4 MB in size. InDesign users can crop their photos within the program to fit the template. All photos should be saved at quality level 8 (crop your photo, click on “save as”, select quality 8). 

 

  • VERTICAL photos 375 x 500 pixels, 250 pixels/inch

  • HORIZONTAL photos 500 x 375 pixels, 250 pixels/inch

  • SQUARE photos 470 x 458 pixels, 250 pixels/inch

  

Your guide is more likely to be accepted if a) your images are of high quality, b) the species are recognizable in this small format (the characteristics that define a specific specie should be easy to see in a small photo), and c) you follow our advice on choosing, optimizing, and cropping photographs. We've prepared a series of video tutorials for people using Photoshop.

Species, genera, family, and other names

Order the photographs in your guide in a way that is consistent and useful for readers. Please ensure that taxonomic information is free of typographic errors. We recommend online services like the Global Name Resolver (http://resolver.globalnames.org) or the Taxonomic Name Resolution Service for plants (http://tnrs.iplantcollaborative.org).

Text under each photo

This text occupies a tiny space and must be very brief. It may include one or more of the following: species name, higher taxa name, common name, and habit. 

 

We recommend that species names be more conspicuous than other information in this field. If  a specific photo requires credit to photographer not listed in the fine print, that credit should be inconspicuous and not distracting from the identification and image.

 

See some examples below: 

 

Once you prepare the materials, you can start your online submission process here

 
Documents: 
AttachmentSize
Binary Data InDesign template3.62 MB