If you're ready to submit, click here!
To get started, download the template that's the best fit for the photos and software you have:
Please read the guidelines below before inserting your photos and text. As you make your guide, refer to your favorite recent guide as a model.
Anatomy of Field Guide
1. Supra-Title: This text is optional and intended to add more detail to the short main title.
(Higher order taxon if applicable), (expanded conservation unit name or more detailed locality if applicable: city, state, coutry)
2. Main Title: This text should be short and describe the subject of the guide.
(Organisms) of (specific locality or region)
3. Authors & Institutions: Give serious consideration to including a photographer or a taxonomist as an author if they have made a significant contribution to the guide. Guides with multiple authors/institutions will need numbers to associate the author with the corresponding Institution - use superscript.
4. Fine Print: Institutional affiliation of each author. Special acknowledgments and assistance. Recognition of photographers. E-mail Address of author(s). Any Copyright holders. A key is necessary if additional info is added to a photo (i.e. habitat, sex, photo credit)
5. Photos & Photo order: Photos should be cropped, no larger than 1 MB (see details below). Keep the order of the photographs consistent for reader comprehension.
6. Taxonomy: This text occupies a tiny space and must be very brief. It may include one or more of the following: species name, higher taxa names, common name and habit. We recommend that species names be more conspicuous than other information in this field
This text should be short, with key words emphasized in bold letters or all caps, if applicable. We suggest the following format:
(Organisms) of (specific locality or region)
SOPHOREAE of BAHIA
PLANTS of SOMUNCURA PARK
Common Plants of CUICOCHA LAGOON
Common BUTTERFLIES of the Chicago Region
Please use a title that specifies the content, i.e., not 'Araceae of the Upper Amazon' or 'Araceae of Brazil' when it is really 'Araceae of Reserva Bruja'
This text is optional and it follows after main title and colon (:) . It is intended to add more detail to the short main title. We suggest the following format:
(Higher order taxon if applicable), (expanded conservation unit name or more detailed locality if applicable), (country in caps)
Meseta del Somuncura, Provincia Río Negro, Patagonia, ARGENTINA
Reserva Ecológica Cotacachi-Cayapas, Imbabura, ECUADOR
Give serious consideration to including a photographer or a taxonomist as an author if they have made a significant contribution to the guide.
Example for one author, one institution:
Juliana Livian Lima de Abreu
Museu Paraense Emílio Goeldi, Coordenação de Botânica, Belém, PA.
Here are examples of how to display authors names:
a. Multiple institutions:
Ana Kelly Koch1,2
1 Instituto de Botânica, Núcleo de Pesquisa Orquidário do Estado, São Paulo, SP, 2 Museu Paraense Emílio Goeldi, Coordenação de Botânica, Belém, PA.
b. Multiple authors, multiple institutions:
Juliana Livian Lima de Abreu1,3, Vinícuis Martins Barbacena1, Bruno Martins De Mello1, Ana Kelly Koch2,3, Jocasta Prado1, Maria de Queroz Carneiro-Silva3, André Luiz de Rezende Cardoso3 & Anna Luiza Ilkiu-Borges3
1BIOTA Projetos e Consultoria Ambiental Ltda, Goiânia, GO, 2Instituto de Botânica, Núcleo de Pesquisa Orquidário do Estado, São Paulo, SP, 3Museu Paraense Emílio Goeldi, Coordenação de Botânica, Belém, PA.
c. Multiple authors, same institution (No need to add superscript numbers)
Ana Kelly Koch, Juliana Guimarães, Rayanne Ribeiro
Instituto de Botânica, Núcleo de Pesquisa Orquidário do Estado, São Paulo, SP
The fine print
Appropriate acknowledgment of funding sources and other assistance; this typically does not include Field Museum staff
The email address of the author(s) so that people who want to suggest corrections or make comments will contact the author first
The author and/or author's institution should be listed as the copyright holder
A key to any abbreviations or symbols used in the text under the photos, preferably in bold, and below the copyright line.
If you're using the Word templates, photos should be cropped before being inserted into the template. Photos should be cropped before adding them to the template and a single page is normally 2–4 MB in size. InDesign users can crop their photos within the program to fit the template. All photos should be saved as "high-quality level 8 or 10". Crop your image and then click "save as", a JPEG Options box will pop up on your screen.
375 x 500 pixels, 250 pixels/inch
HORIZONTAL photos 500 x 375 pixels, 250 pixels/inch
SQUARE photos 470 x 458 pixels, 250 pixels/inch
Your guide is more likely to be accepted if a) your images are of high quality, b) the species are recognizable in this small format (the characteristics that define a specific specie should be easy to see in a small photo), and c) you follow our advice on choosing, optimizing, and cropping photographs. We've prepared a series of video tutorials for people using Photoshop.
Species, genera, family, and other names
Order the photographs in your guide in a way that is consistent and useful for readers. Please ensure that taxonomic information is free of typographic errors. We recommend online services like the Global Name Resolver (http://resolver.globalnames.org) or the Taxonomic Name Resolution Service for plants (http://tnrs.iplantcollaborative.org).
Text under each photo
This text occupies a tiny space and must be very brief. It may include one or more of the following: species name, higher taxa name, common name, and habit.
We recommend that species names be more conspicuous than other information in this field. If a specific photo requires credit to photographer not listed in the fine print, that credit should be inconspicuous and not distracting from the identification and image.
See some examples below:
Once you prepare the materials, you can start your online submission process here!